Let's Get Started
Free Consultation

Call Center Services

Build your Call Center Team with Paragon

Paragon’s Support Services professionals provide customer service and tech support through multiple channels such as voice, email, and chat.  As automated systems increasingly draw customer complaints, outsourcing a live professional to field inquiries differentiates our clients while still keeping costs low.

The Value of Paragon’s Support Services Professionals

Accessibility
Multiple Channels

Customers should be able to reach support easily through various channels such as phone, email, chat, or social media. The support channels should be well-publicized and easy to find.

Follow-up and
Quality Contriol

After resolving an issue, it’s important for support representatives to follow up with the customer to ensure that the problem has been resolved satisfactorily and to address any additional concerns.

Prompt
Response

Customers expect timely responses to their inquiries. This means acknowledging their request promptly and setting clear expectations regarding resolution times.

Knowledgeable
Staff

Support representatives should possess in-depth knowledge about the product or service they are supporting. They should be able to understand and address customer inquiries effectively

Empathy and
Patience

Support staff should be empathetic towards customers’ concerns and patient in dealing with difficult situations. They should strive to understand the customer’s perspective and work towards a resolution that satisfies them.

Effective
Communication

Clear and concise communication is essential in customer and technical support. Representatives should be able to explain complex technical concepts in a way that is understandable to the customer.

Problem-Solving
Skills

Support representatives should possess strong problem-solving skills to address customer issues efficiently. They should be able to troubleshoot problems and provide effective solutions.

Continuous
Improvement

Quality support teams are always looking for ways to improve their processes and services. This may involve gathering feedback from customers, analyzing support metrics, and implementing changes to enhance the overall customer experience.

How We Measure Success

Response
Time

How quickly support agents respond to customer inquiries or issues. It could include metrics such as average response time or first response time.

Resolution
Time

How quickly support agents resolve customer issues. This metric helps gauge the efficiency of the support team in resolving problems.

First Contact
Resolution Rate

FCR measures the percentage of customer issues that are resolved during the first interaction with support without the need for follow-up contacts. A high FCR rate indicates effective problem-solving skills and reduces customer frustration.

Customer Satisfaction
Score

CSAT measures how satisfied customers are with the support they received. It’s typically collected through post-interaction surveys or feedback forms.

Net Promoter Score
(NPS)

NPS measures customer loyalty and satisfaction by asking customers how likely they are to recommend the company’s product or service to others. It helps assess overall customer sentiment and loyalty.

Customer Effort
Score (CES)

CES measures the ease with which customers were able to get their issues resolved. It helps identify areas where the support process can be streamlined to improve the customer experience.

Ticket Volume
and Backlog

This metric tracks the number of support tickets received over a certain period and the backlog of unresolved tickets. It helps assess the workload of the support team and identify trends in customer issues.

Quality Assurance
(QA) Score

QA scores assess the quality of interactions between support agents and customers based on predefined criteria such as adherence to company policies, accuracy of information provided, and professionalism.

Retention
Rate

This metric measures the percentage of customers who continue to use the product or service after receiving support. A high retention rate indicates that customers are satisfied with both the product and the support they receive.

Escalation
Rate

The rate at which customer issues are escalated to higher levels of support or management. A high escalation rate may indicate gaps in training or resources for frontline support agents.

Why You Need Customer Support In Your Business?

Customer Satisfaction and Loyalty: Effective customer service support ensures that customers receive timely assistance, resolution of issues, and personalized attention when needed. This leads to higher levels of customer satisfaction, which, in turn, fosters loyalty and encourages repeat business.

Retention and Churn Reduction: By addressing customer concerns promptly and effectively, customer service support helps reduce customer churn and increase retention rates. Retaining existing customers is often more cost-effective than acquiring new ones, making customer service support a critical factor in maintaining long-term profitability.

Brand Reputation Management: When customers receive excellent support, they are more likely to view your business positively. Conversely, poor customer service can damage the brand’s reputation and lead to negative publicity.

Differentiation and Competitive Advantage: Excellent customer service can serve as a key differentiator for businesses. When companies provide exceptional support experiences that exceed customer expectations, they stand out from competitors and create a competitive advantage. 

Let’s Get Started

HOW CAN PARAGON HELP YOU?

To provide you with the outsourcing solution best suited for your business,
please tell us a little about your needs, and we will get in touch with you ASAP.


⮞ Your Objectives

⮞ Your Goals

Let's get started on building your Extended Team.

Harness the power of Outsourcing to streamline your business, boost productivity,
and realize huge savings!

Get Started
Get a Consultation
Icon-facebook Icon-instagram-1 Linkedin

Services

Useful Links

Contact Info

Copyright © 2024 Paragon

Thank you for submitting your information. One of our client solutions managers will get in touch with you soon!